FAQs

QR CODES FOR HOSTS

  • Guests scan your private QR code to upload photos, videos, and wishes or written notes. You’ll receive everything in a secure gallery updated every 24 hours—no apps required. A photo gallery is created once photo submissions start coming in. You will then receive an email with the link to your gallery.

    • Every $20 Photo Upload QR Code includes:

      • A custom QR Code and link.

      • A custom form for guest uploads.

      • Unlimited photo and video uploads.

      • An organized Google Drive file with all the photos and videos.

      • 6 months of access

  • Event packages are unlimited. Unlimited submissions, photos and videos.

  • Event packages activate 2 weeks before your event date. Tribute, Corporate, and Baby packages activate immediately upon form completion.

  • No. With Dearest, guests do not need to download an app or create an account. They simply scan the QR code and upload photos and videos directly from their phone’s browser, making it easy for guests of all ages.

  • Photos (TIFF, PDF, JPEG, PNG) and videos (MP4, MOV). Photo size max: 50MB. Video max: 1GB.

    • After checkout, you’ll receive a customization form by email. Complete it, and we’ll send your unique QR code + upload link.

  • Yes. You’ll be able to download, hide, and even ♥ favorite photos you’d like featured in a photobook.

  • After your event, all photos, videos, and guest messages remain accessible in your Dearest gallery. Couples can download their content, enjoy slideshows, or choose an optional photo album proof to turn their memories into a keepsake.

  • Deleted items are permanent. We recommend downloading your gallery promptly.

  • Yes — works on all smartphones, tablets, and computers.

  • Yes. Select any package and indicate “gift” on the customization form. You’ll also find gift cards available in our shop..

  • The best way to share photos with a QR code is by using a platform that allows instant uploads without requiring apps or logins. Dearest provides a private QR code connected to an intelligent gallery with unlimited uploads and AI-powered organization.

  • Yes. Dearest allows guests to upload photos and videos directly from their phone browser—no app or account required.

  • Dearest packages start at $20 and include unlimited guests, photos, and videos.

  • Yes. Hosts can download photos, print images, create keepsakes, or receive a professionally designed photo album proof. The Dearest gallery provides the best option for all of your needs. If a proof has been purchased, it will be received after the submission period ends.

    The $20 Photo and Video upload package includes a Google Drive File that can be downloaded to your device.

  • Dearest is purpose-built for events and milestones. Unlike Google Photos or Facebook, Dearest includes guest sentiments, storytelling slideshows, AI organization, and optional album creation.

  • Guests scan the QR code displayed at your wedding, which opens a private submission page. From there, they can upload photos, videos, and messages in seconds. All submissions are added to your private Dearest gallery.

QR CODES FOR GUEST PHOTOS

  • Simply scan the private QR code or click the shareable link. Guests can then upload photos, videos, and (if applicable) notes directly from their phone — no app required.

  • Yes. Wi-Fi or cellular data is required to upload to your gallery.

    • Event packages: 2 weeks before your event date, up to 3 months after.

    • Travel + Tribute: Up to 3 months.

    • Baby’s First Year: 24 months.

  • Yes. High-resolution downloads are included with every package, and you’ll also receive a slideshow set to music.

  • No. Only the host can manage or delete content.

  • Yes. Dearest galleries are private by default. Only you control when and how photos are shared or downloaded, ensuring your wedding memories stay secure.

  • Most issues resolve by refreshing the page or switching from Wi-Fi to cellular data. If problems persist, contact our support team for assistance.

PRICING & PURCHASING

  • Dearest offers curated digital packages for events, travel, and tributes. Each package includes a private QR code, a shareable upload link, and a digital gallery with high-resolution downloads. Photobooks are museum-quality albums, designed and printed in the USA. Full list of packages and prices.

  • No additional fees for international guests uploading content. However, international shipping rates may apply for physical photobooks.

  • We accept all major credit cards, PayPal, and Dearest gift cards.

  • Due to the customized nature of Dearest packages, all sales are final. If you encounter issues, please reach out to our support team — we’re committed to making things right.

PHOTOBOOKS & QUALITY

  • Our photobooks are professionally designed, curated from your guests’ submissions, and printed in the USA on archival-quality materials. Choose from hardcover, vegan leather, or genuine leather options, each crafted to become a timeless keepsake.

  • Photobooks are curated from your guest photos. We’ll ask you if you would like to indicate which photos you want in the book prior to creating your proof. We’ll wait until your submission window closes to create. If you decide you would like to purchase the book, we’ll apply a credit for the cost of the proof towards the purchase of the photo book.

  • Once you approve your digital proof, your photobook is printed and shipped within 7 business days.

  • Post-purchase, we’ll send a short style questionnaire to allow you to give us input prior to proof production. This will include spread, fonts, and cover style. We’ll also ask you to let us know if you would like to indicate your favorites.

  • Yes. You’ll receive a digital proof with one round of minor edits included before your book goes to print. Due to the hands-on nature of this product, we can only include one edit; however, if more than one is necessary, we’ll provide a quote for the additional labor.

  • Hardcover and Leather Photo Books are printed on Silver Halide Digital C (real photo paper). The Hardcover cover is laminated with a water-resistant semi-gloss finish and is 1/8 in thick. The pages are approximately ½ mm thick.

    All of the Dearest Photobooks are made with Delux Layflat Bindings.

  • Yes! By all means! There are two ways to do that:

    1. Your gallery has a store that offers a large selection of photobooks and other photo-related items. You can create the book you desire directly from your gallery.

    2. If you would like us to curate the photobook, please reach out to us at inquiries@dearestevents.com and provide your order number or your event code. We can create an album within the 12-month period of your event.

VENDORS

QR CODES & GUEST PHOTO SHARING

  • To create a QR code that links directly to a photo, you first need to upload the photo to a secure online location (such as a private gallery or hosted image URL). Once the photo is hosted, you generate a QR code that links to that photo’s URL. When someone scans the QR code, the photo opens instantly on their device.

    For events like weddings, this method has limitations because it only links to one photo and does not allow guests to upload their own images.

    Dearest offers a better solution.
    Instead of linking to a single photo, Dearest creates a custom QR code that links to a private photo submission gallery. Guests scan the QR code and can instantly upload photos, videos, and messages—no app required. All content is automatically organized into one private digital gallery, making it easy to collect and preserve every moment from your event.

    This approach is ideal for weddings and celebrations where you want multiple guests sharing photos, not just viewing one image.

    Related searches this answers:
    QR code image · QR code for photos · how to convert image to QR code · QR code guest photo · wedding photo QR code

  • The best QR code for wedding guest photos links guests directly to a private photo submission gallery—without requiring an app or account. Dearest provides a custom QR code that allows guests to upload unlimited photos, videos, and messages instantly, all in one secure digital gallery.

  • Multiple free platforms enable you to create custom QR codes in seconds without payment or sign-up requirements. Whether you need static codes for websites, contact information, or branded marketing materials, tools like QRCode Monkey, Adobe Express, and Canva offer robust customization options and tracking capabilities. For event hosts collecting guest contributions, [Dearest](https://www.dearestevents.com) provides a sophisticated alternative that combines QR code functionality with seamless photo, video, and message collection into elegant digital galleries and luxury keepsakes.

  • Some free QR code tools can link to a single photo or folder, but they do not support guest uploads, privacy controls, or organization. Dearest offers a low‑cost, all‑inclusive solution that allows unlimited guests, photos, and videos—without ads or hidden fees.

WHITE GLOVE SERVICE

  • Our White Glove service is the The Signature Celebration package plus a Dearest team member on-site at your event. We’ll ensure your guests capture memories without confusion, assist with uploads, and troubleshoot any technical issues — so you can focus on celebrating.

  • Pricing depends on the size and needs of your event. Each White Glove package is quoted individually. Please inquire here: White Glove Inquiry Form.

  • Your Dearest representative will:

    • Set up and test QR codes before the event

    • Assist guests with scanning and uploading

    • Troubleshoot technical issues in real time

    • Ensure maximum participation and photo collection

PRIVACY, Storage AND Galleries

  • Your photos and videos are stored securely on password-protected servers. Only those with your private QR code or link can upload content, and only you (the host) have full access to download everything.

  • Never. Your photos belong to you. Dearest will never sell, share, or use your images for marketing without your explicit permission. Our Corporate package offers the host the option to receive a contact list.

  • You’ll have full access to download your gallery for 12 months. After that period, your gallery is automatically archived and deleted from our servers to protect your privacy.